Beginning Tuesday, September 4, 2018, the City of Hutto will begin introducing fees for Public Information Requests. The City is entitled under the Texas Administrative Code to recover costs associated with fulfilling a request. The specific schedule of charges is available in the PIA Payment Policy . Generally, requests totaling less than $40.00 in recoverable expenses will be completed and the requestor will be billed for the outstanding balance. Requests that are estimated to exceed $40.00 in recoverable expenses will be suspended and the requestor will be notified to either accept the charges or amend the request. Requests that are estimated to exceed $100.00 in recoverable charges will be suspended and the requestor will be informed that they must either pay the estimated charges in full prior to the request being fulfilled or amend the request.Requesting Public Records
The City of Hutto utilizes a software to help manage Open Records Requests. This tool is accessible through the Hutto website and allows requesters to be notified if similar requests have already been made and are readily available, as well as manages correspondence between the City Secretary and requestors through a Records Center. To submit a records request, see trending topics, or access the public records archive, go to the Hutto Public Records Center.
The Public Information Act
The Texas Public Information Act requires governmental agencies to make available for inspection and copying all information that is collected, assembled, or maintained or maintained by or for a governmental body if it owns or has a right of access to the information, except for information the Act exempts or prohibits from disclosure, according to Chapter 552 of the Texas Government Code.
Please be advised that confidential information is often included in documents held by the City of Hutto. The City may not be able to release this information. The Texas Public Information Act requires a governmental entity to request an open letter ruling from the Texas Attorney General prior to withholding information that is confidential. The Attorney General’s Office has 45 days to respond to a request for an open letter ruling. However, you will be given the option of expediting the request if you are willing to receive only non-confidential information.
The City of Hutto has a duty to respond to any written requests for open records, including those that are made through e-mail or by fax. However, state law provides that a governmental body can designate a person that is authorized to receive e-mail or faxed requests for open records. If such a designation is made, the Public Information Act is only activated if the request is directed to the assigned individual. Pursuant to Section 552.301(c), Government Code, the City Manager has designated the City Secretary of the City of Hutto to receive all electronic mail and fax requests for public information. Accordingly, the City of Hutto is not responsible for responding to electronic mail and fax requests sent to any electronic mail addresses other than the e-mail addresses cited above.
For general questions on making public information requests or for special accommodations pursuant to the Americans With Disabilities Act (ADA), please contact the City of Hutto City Secretary at (512) 759-4033 or at 401 West Front Street, Hutto, TX 78634.
Requests for information from the Hutto Police department, such as police reports or event reports can be made through the Hutto Public Records Center. For accident or crash reports, please click here.
The Office of the City Secretary is responsible for the care, maintenance, and preservation of all City of Hutto public records.
This Office houses all legal transactions, City Council minutes, agendas, deeds, ordinances, resolutions, alcohol permits, contracts, franchises, historical, and regulatory information.
The City Secretary is designated as the City's Records Management Officer by both the State of Texas and City ordinance.
The City Secretary administers a records retention and destruction policy as required by the Texas State Library.